How Can I Read NSF Files in Outlook 2019, 2016, 2013, 2007 and 2003?

Email migration has become extremely widespread in recent years. Organizations are migrating away from Lotus Notes, which is expensive and cumbersome, and toward an overall superior email client, such as Outlook. As a result, the question of how to read an NSF file in MS Outlook arises. This blog examines the overall scope of the problem and offers pertinent solutions. Read the entire article to know how you can read NSF files in Outlook.

Why is it necessary to be able to open and see NSF files in Outlook?

When a company decides to migrate from Lotus Notes to Outlook, the necessity to read NSF files in Outlook arises immediately. Because IBM Lotus Notes uses NSF files exclusively for mailbox storage. Thus, moving the NSF files in Outlook first is essential in order to accomplish the data migration efficiently.

Most typical reasons why users need to read NSF Files in Outlook:-

1. MS Outlook offers an easy-to-use interface that is tailored to the demands of the user.

2. On the whole, Outlook provides superior data management capabilities.

3. Outlook allows email data to be accessed on smart devices such as phones and tablets.

4. When compared to Microsoft Outlook, Lotus Notes has a slower system connection.

How to Read NSF Files in MS Outlook?

There are two ways for users to access Lotus Notes NSF data in MS Outlook such as:-

1. Manual method utilizing IBM Notes and Outlook’s native import/export features.

2. Using an NSF to Outlook conversion tool for Lotus Notes.

First, we’ll go through the manual technique. Keep a copy of NSF files as a backup in case of an emergency. There is a risk of data corruption, and losing the data is not recommended. There are two steps to the manual procedure:-

1. Exporting Lotus Notes data

2. Importing NSF files into Outlook
   

Method 1. Free Method to Read NSF files in Outlook:-

There are basically two stages of this procedure:-

Step 1. Exporting Lotus Notes Data:-

1. To begin, select the Export option from the File menu. Users will see a new dialogue box.

2. As the saving method, choose Comma Separated Value.

3. Fill up the CSV Export dialogue box with any extra information, then click the OK button to continue with the instructions to read the NSF file in Outlook.

4. Now, Press on the Export button to complete the export procedure.

The CSV files will be present at the stored place. The following step will be to import these files into the Microsoft Outlook application.

Step 2. Import these files into Microsoft Outlook:-

1. Navigate to the File menu and select Open & Export, then Import/Export.

2. To begin, select Import from another application or file and press the Next button.

3. Choose the format into which you previously exported the data.

4. Now, navigate to the directory where the Lotus Notes exported files are kept and press the Next button.

5. Continue with the procedure and, at the conclusion, click the Finish button.

The CSV data will be imported into Outlook, and you should be able to read NSF files in Microsoft Outlook.

Limitations With Manual Methods:-

1. Inconsistency and integrity of data.

2. Other mailbox elements, including as contacts, journals, tasks, notes, and so on, are not exported through CSV.

3. Emails from imported files are lost owing to missing header information.

4. It entails much too many steps and takes far too long.

5. This is not something that everyone can do because you require access to both email clients.

However, by using Method 2, users may simply solve these queries.

Method 2. A Reliable Conversion Tool to Read NSF Files in Outlook:-

It is obvious that the above-described method is complicated and includes several concerns. It is also not possible to export bulk emails from Lotus Notes into the MS Outlook application’s readable format. Thus, it is advisable to utilize a third-party tool to convert NSF to PST.

This tool maintains data integrity while also saving both the user’s time and effort. All Lotus Notes NSF database files may be converted to PST format using this automatic conversion tool. This software helps users to Read NSF files in Outlook 2019, 2016, 2013 and its previous versions as well. The tool protects data security and integrity, as well as preventing data loss.

In order to read NSF files in Outlook, follow these below mentioned Steps:-

1. To begin, download and run the tool on your system.

2. After that, select the NSF Files radio button and click on the Add Files button.

3. Now, choose the categories and then press on the Apply Filter button.

4. Finally, Press on the Export button.

Wrapping Up:-

We’ve covered how users can read NSF files in Outlook 2019, 2016, 2013, 2007, and 2003 in this article. Aside from that, we’ve included a number of strategies that users may utilize to quickly resolve this problem. Users can choose any approach that meets their needs.

However, as we all know, free approaches have certain downsides, and the findings may not always be correct. As a result, we strongly advise that in this circumstance, one should always use a professional solution, such as the one described in this article.

Also Read:- How Can I build a Phone Number Database from Google Maps?