It’s easy for us to take for granted that we can view and print PDF documents. The Portable Document Format (PDF) has become the most popular file format for exchanging electronic documents. It is platform-independent and does not require a specific application or operating system.
There are times when it becomes necessary for users to combine multiple PDF files into a single document.
How Combining PDF Documents Can Be Beneficial
A PDF document may contain multiple pages, each of which can be individually sized in various ways. Therefore, when you combine PDF documents using a free PDF combiner, you combine multiple pages and files into one document.
This makes it much easier to manage several different files in one place, rather than going through each file separately whenever you need to review it.
Key benefits of combining PDF documents:
Simplifies Sharing
Documents that you want to share with others tend to get lost if they are sent as separate files. Combining them into a single PDF file makes it easier to share them. This helps you keep track of the documents that you send out as well as keeping the recipients from getting confused about what they should download or open.
Merging PDFs is time-efficient
Unlike other complex technical procedures, merging PDF files using an online PDF merger is easy. You do not have to install anything on your device or learn the consolidation process.
Even a layperson can easily merge documents using a free PDF combiner. It just requires uploading files, setting their arrangement, and clicking on the merge button to get one consolidated version containing all your small PDF documents.
Keeps Files Integrated
When you send out multiple PDFs separately, there is always a chance that they could get separated or sent separately by mistake. This could cause confusion for the recipient, who might not realize which pieces go together and how they relate to each other.
When you combine PDF files before sending them out, it ensures that recipients always see all of the documents together as one complete piece. As a result, the chances of confusion are eliminated.
Enables Better Organization
It is much easier to organize a single large document than trying to organize multiple smaller ones in the same category. For instance, you can easily place a single file anywhere on your device and retrieve the required information when required.
You do not have to move multiple files to a folder where you can keep them grouped together. This makes it easy to organize documents.
Easy editing
Have you ever needed to edit several PDF files? It can be time-consuming and frustrating to open each document separately, make your changes, save the files and close each one of them individually.
On the other hand, by combining the documents into a single file, you can easily edit multiple PDFs and save them all as a single PDF file afterward.
You can edit just one file whenever you need to make important changes. There is no need to open several small PDFs and make edits as required.
Simplify data protection
Creating a PDF file from several documents makes it easier to protect data by adding passwords to confidential information files.
It must be difficult for a user to create a password for multiple PDF files and protect them from hackers. On the other hand, protecting a single file is fast and easy.
You can merge several PDF documents into one large file and then create password protection for this. As a result, your sensitive information remains fully protected. You do not have to worry about any illegal access to your secret information.
Easy proof of authenticity
Adding digital signatures to your combined PDF files will help you avoid disputes and ensure that your documents are recognized as official.
On the opposite side, adding a digital signature to each PDF file individually can be a challenging experience for someone who is always on the go. In addition, it can take a lot of time that you might not be able to spend due to busyness.
Fast Email Attachment
Many officials, legal representatives, and students prefer sending files through different email clients such as Gmail, Outlook, and Yahoo. Sending a single combined PDF file as an email attachment is easier than sending several separate files.
You just have to attach one file instead of waiting for a series of attachments to complete before you can click the send button.
Stress-free Digital archiving
A single PDF document takes up less space than its original files, which makes it easier to store and archive large amounts of data in the future. Many people get hundreds of files every day. It gets difficult for them to archive them efficiently.
A combined PDF file doesn’t create a cumbersome situation as it’s always easy to handle and archive. You can manage to receive and store as many files as you want.
Ease of presenting info
Suppose you are preparing a presentation and what to show your audience some PDF files, but each of them is too long to be viewed at one time.
In this case, you can combine them into a single PDF file to make it more convenient for you to share and view. You will not have to face a problematic situation while presenting the details.
Conclusion
Merging PDF files is beneficial for everyone. However, people used to feel reluctant in the past because no feasible options were available to combine multiple PDF documents.
However, the condition has changed today. Now, you can use a reliable online PDF combiner to merge as many files as possible without spending several hours. Instead, this can be done in just a few seconds.
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