How to Split PST File in Outlook 2019 – Easy Guide

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How to Split PST File in Outlook 2019 – Easy Guide

In the current scenario, digital communication has become so prevalent globally. Every individual or company uses electronic communications to share i

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In the current scenario, digital communication has become so prevalent globally. Every individual or company uses electronic communications to share important information with people or employees. Today, email has become the official form of communication between people. MS Outlook is one of the most popular email clients in the world. It provides email services as well as various features such as contacts, calendar, etc. All Outlook data is saved in PST file format. Read on to learn how to split PST file in Outlook  2016, 2013, 2010, 2007, etc.

User Query

I’m having some problems using Outlook because it shows the error “PST file too large to open”. I noticed that the problem is due to a very large PST file, about 20 GB! Outlook crashes whenever I click in the file. I am wondering if there is any tool that can shrink my large PST file. Any help will be very much appreciated.

Manual Techniques to Split PST File in Outlook in Outlook

MS Outlook does not provide a direct built-in tool to split PST files manually. However, you can manage very large PST files in MS Outlook using the following methods.

Method 1: By Using Archive Feature

  • Open MS Outlook Program and go directly to file tab
  • On the Archive tab, select the Archive option
  • In the Archive window, you need to select the option Archive this folder and subfolders
  • From the dropdown list, you need to select Archive Items Before – Option to archive PST files only before this date
  • Finally, click the Browse button to select the desired location for the shared .pst file and click the OK button to complete the process.

With the help of this process, PST file is archived per year without reducing PST file size in Outlook 2019, 2016, 2013 or earlier. Therefore, the size of the PST file must be reduced

Method 2: With the Help of Import and Export Options

  • In the MS Outlook application, go to the File tab
  • Go to Account Options and select the Account Settings option
  • Provide the location and name of the new file in Create or Open Outlook Data File
  • After that, exit the account settings window by clicking the Close button
  • Now go to the File tab again and click Open >> Import Options
  • Select the “Export to File” option in the “Import and Export” window and click the “Next” option to continue
  • Now, select the PST file and click on the Next option again
  • From the Expand Folder window, select the folder to export
  • Now select the items you want to export and click the Next button to continue
  • Click the Browse button to select a location to store the new file
  • Select Finish button when the export is complete.

Method #3 – Compress PST File Size

If users want to reduce the size of PST files, they should split PST file in Outlook as follows:

  • In the MS Outlook app, go to the File tab
  • Now, select the Account Settings option
  • Select Account Settings >> Data File Options

Data file

  • Choose the data files you want to compress and click the Settings option

settings-option

  • Select the Compress Now button and click the OK button when done.

compact-now

Negative Effects of Manual Methods

There are several methods to split Outlook PST file in Outlook 2019, 2016, 2013, 2010. However, the practical approach is not simple and safe. Let’s examine the disadvantages of manual focus.

  • No data security guarantee
  • The manual process is time consuming.
  • Manual tasks require a lot of technical guidance.
  • Running a campaign is not easy and you can lose control of the process at any time.
  • The worst may happen in the process and you may lose all your data permanently which is like a nightmare.
  • Performing manual activities is not easy and you can lose control of the process at any time.

Automatic Solution to Split PST File in Outlook 2019, 2013, 2010

All the above methods are quite complicated and lengthy which involves much time of the user. These solutions are not guaranteed as it moves the folder to a new PST file instead of actually splitting it. If you need an optimal solution to divide PST files, then you may use an automatic solution i.e PST Splitter Software. The utility splits your oversized PST file into a number of PST files without damaging the original PST file. even its user interface is so simple that novice users can easily use it. This utility is your one-stop solution to split PST files with 100% accuracy without worrying about data loss. You can easily use this tool to break Outlook data items like emails, contacts, calendars, tasks, etc. It is a high powered solution to divide large PST files into multiple PST files. Free demo version of this application  is available for trial purposes.

5 Simple Steps to Split PST File in Outlook 2019, 2016, 2016, 2013

  • Launch and Run the Software on Your Machine

Launch Splitter Tool

  • Add the PST File/Folder and browse to the desired destination path

Choose Add file or Folder Options

  • Now, Select the split option you want (Split by Size, Folder, Date, Year, Email ID, and Category)

Choose Category

  • Review the separate summary of information and click Next to continue

Click Summery

  • Now, complete the process of splitting the PST file.

Complete Split Process

Conclusion

To avoid Outlook mailbox corruption, it is important to split large PST files. Therefore, we have discussed several methods that can be implemented to reduce the size of PST files in Outlook. Based on their requirements, users can choose any of the above solutions to split PST file in Outlook 2019, 2016, 2013.

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