The Pros and Cons of Hiring a Corporate Event Planner

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The Pros and Cons of Hiring a Corporate Event Planner

Planning corporate events is a huge undergoing. You have to take into account the number of people, the catering, the entertainment, the venue, and a

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Planning corporate events is a huge undergoing. You have to take into account the number of people, the catering, the entertainment, the venue, and a whole host of other big and small things. Hiring an event planner seems like a great idea, but can you really trust a stranger to handle everything correctly? Here are the pros and cons of hiring a corporate event planner so you can make the decision for yourself.

Pro: It saves time

From organizing the people to finding the venue to ensuring there is enough food to figuring out the small details— planning an event can be exhausting. It’s a full-time job with a lot of stress, and if one thing goes wrong, the whole thing is basically ruined.

If you don’t have the time to dedicate to this event and have other responsibilities to attend to, it’s better to hire an event planner. This is their full-time job, so they have all the time in the world to dedicate themselves to the task.

Not only does this leave you more time and leave you with fewer headaches, but it also ensures that everything goes without a hitch. The planner won’t make a mistake you might because you were busy with something else and they won’t forget about any part of the planning process.

Con: It can get expensive

While event planners have a set budget for different needs, the prices can still add up pretty quickly. If you have a limited budget, working with an event planner can seem like a risky investment. Of course, the budget depends on the importance and size of the event itself, but if you want to take things to the next level, you’ll have to be ready to put in a lot of cash towards the planner.

The reason why the costs are so high is that you’re not paying for just the services the event planner provides. You’re also paying for their knowledge, connections, industry insights, experience, and time. Those with limited money to spend should consider talking about the price in great detail on the first meeting with a potential planner.

Make a list of the things that you want to include and have a set budget for things like the venue and the decoration. Talk to the planner about your concerns and see if you can still fit your vision into the budget you’ve established. If you’re happy with the final price they give you, make sure to put it in writing so that you don’t have any additional costs later.

Pro: It Brings the event to a whole new level

While nobody doubts your skills as an event planner, a professional will be able to bring the event to a whole new level. It’s noticeable when someone with years of experience is in charge of a corporate event as things seem to be running more smoothly and every detail is in its place.

The music plays at the right time, the color scheme is perfectly coordinated with the venue, and the food is delicious. There are no hitches and everyone is having a nice time. The atmosphere is positive and you can tell that people are relaxed and happy. These are all signs that the planner did their job extremely well and that people will be talking about the event for years to come.

Con: It can be hard to trust someone new

Working with someone who you’ve never worked with before can be extremely hard. The only basis for trust you have is that this is an industry professional. You don’t know their communication style, the way they work, or if they’re receptive to feedback. As well as that, it’s common for event planners to take over the entire process which means that you need to trust them 100%.

The anxiety can run high in this scenario, especially if it’s a very important event we’re talking about. The best way to get over this hurdle is to communicate openly with the event planner. Tell them your goals and concerns and see how they react. On top of that, don’t be afraid to ask questions that let you familiarize yourself with their work process. If they’re not transparent, don’t address your concerns, or avoid your questions, perhaps it’s better to find someone new.

Pro: All details will be taken care of

An event planner will have industry knowledge and experience. That means they’ll easily make your dreams come true in all respects. They already know the caterers, fitting venues, and what color schemes would work best for your specific event.

In fact, event management companies know everyone and everything in the industry, so they have connections for anything you may want. There’s no ask too big and no detail too small, as their job is to make your event as special as possible.

Con: It can be hard to get your vision across

If you’re used to handling these things alone, it can be hard to explain your vision to someone else. You might think your vision is getting is across only for the event to turn out completely different than you expected and wanted.

This is a risk anyone who wants to hire an event planner needs to take. To minimize this risk, you can create a vision board or binder where you can put in your ideas for the event. Fill it in with as many details as possible and include cutouts from magazines or online pics for example. That way, the planner can know exactly what you mean and how to incorporate it.

Conclusion

As you can see, there are many pros and cons to hiring an event planner. Only you can decide if this is the right move for your business and your event. Giving something new a try can be scary, but it can also be very beneficial. Think about your needs and how an event planner can meet them and you’ll have the right answer.

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